TAKD



Charter of the Association

Article 1:

The name of the association is " TÜRK AKCİĞER KANSERİ DERNEĞİ " (the ‘Turkish Lung Cancer Association'). In this charter, it shall be shortly referred to as the ‘Association'. The Association may open branch offices upon decision of the General assembly.
The head-office of the Association is in Izmir .
Address: Konak / İZMİR.

 

THE MISSION OF THE ASSOCIATION
Article 3:

To establish a multidisciplinary approach to the national lung cancer and other thoracic tumor problems together with pulmonology, thoracic surgery, radiation oncology and medical oncology departments and to disseminate this approach nationwide; to conduct any kind of training and research activity in this fields in order to set up an effective lung cancer prevention program in our country; to keep close track of innovations and medical advances in the field of lung cancer and other types of thoracic tumors to ensure effective prevention, diagnosis, and management services to our patient population. To reach these goals, our Association is involved in the following activities;

 

a. The Association closely monitors and disseminates any advances and information related to lung cancer and other types of thoracic tumors; organizes scientific congresses, seminars, panel discussions, symposia, meetings and similar activities; participates in related events and makes publications;

b. The Association conducts research and studies related to diagnosis, management, and prevention of lung cancer in Turkey ; it puts forth an effort to educate lung cancer patients and families; plans, prepares, and recommends guidelines or standards,

d. The Association works together with pulmonology, thoracic surgery, radiation oncology and medical oncology departments to improve and standardize the level of medical education on lung cancer and other types of thoracic tumors; it organizes courses as needed; any income generated will not be distributed among the members, but may be used to establish healthcare organizations, or to become a partner to companies to generate further income for the Association as per article 41 of the law no. 2908; the Association may establish a foundation or become a member to an existing foundation or carry out any transaction related to its assets. The Association may also create a fund.

e. The Association closely collaborates with other national and international associations, societies, and organizations with similar missions; organizes joint scientific/social meetings and conducts joint studies; for international activities, articles 91 and 92 of the Turkish Civil Code shall apply.

f. The Association creates scientific committees to fulfill its mission; opens branch offices in different cities across the country,
g. The Association collects and aggregates data on lung cancer at national level; it also reviews and supports existing studies,

h. The Association supports investigators and projects in the field of lung cancer research; if needed, the Association may provide grants, scholarships, awards, or guidance.

i. The Association sets up working groups and committees to strengthen the scientific and social bonds between its members and organizes cultural and social activities,

j. To fulfill its mission, the Association may procure, sell, and carry out any transaction related to its movable and immovable properties according to article 64 of the law no. 2908, set up companies, businesses, or foundations. The Association may raise funds as outlined in article 60 of the law no 2908.

k. The Association may be involved in short-, moderate-, and long-term collaboration with the government, other organizations and NGOs to set up a national control program for lung cancer.

l. The Association is not involved in politics and has no political motives or responsibilities.

 

MEMBERSHIP
Article 4:

Any real person or legal entity with a capacity to act may become a member. For legal entities, either the Chairman of the Board or the person appointed to represent the legal entity is entitled to vote. A new person entitled to vote will be appointed when the term of the Chairman or the initial term expires. There can be regular and honorary members of the Association.

a) Regular membership:
Turkish citizens with a capacity to act who have not been legally banned from membership to professional societies and who have completed or continuing a residency training in pulmonology, thoracic surgery, radiation oncology, medical oncology and other specialties involved in lung cancer management may become regular members to our Association.
Only regular members may be elected to various offices in the Association. All regular members are qualified to vote. Ongoing membership is subject to payment of initial and annual membership dues.

b) Honorary membership:
Individuals who have provided material or spiritual support to the development of disciplines involved in lung cancer, or individuals who have made great achievements in national and international lung cancer research, or individuals who have served the medical profession for long years, and who are also qualified to become regular members, may become honorary members to our Association. Membership dues are optional for honorary members. Honorary members are not qualified to vote.

 

MEMBERSHIP REQUIREMENTS
Article 5:

Nobody can be forced to become or remain a member and each member has the right to resign. Each member personally uses one vote in general assembly meeting except for honorary members. Members have equal rights. This Charter may not contain terms and conditions that may result in discrimination between members based on language, religion, ethnic origin, skin color, religion or belief system, social class or status.

a. Regular membership requirements:
Individuals who meet the regular membership criteria specified in article 4 are required to complete a membership form and submit an application to the administrative board at the head-office or other branch offices based on their place of residence. The application letter will be submitted together with an official letter from the workplace indicating the professional status, a résumé, and sponsorship letters from two existing regular members. The central administrative board will respond to the application within 30 days. Applications made to branch offices are immediately forwarded to the (central) administrative board together with a comment of the regional administrative board.
The central administrative board will review the application within 30 days and inform the branch office on the final decision.
After the applicant receives the positive response, he/she may pay the membership dues to start his/her membership to the Association.

b) Honorary membership requirements:
Individuals who meet the criteria specified in article 4 and who are recommended by majority of votes by the administrative board of the head-office or by unanimous recommendation of the branch administrative board may be appointed as honorary members by the (central) administrative board. Residency requirement does not apply to honorary members.

 

TERMINATION OF MEMBERSHIP
Article 6:

a) Membership of those individuals who no longer qualify for membership as per applicable law or terms and conditions of this Chapter will automatically terminate.
b) Nobody can be forced to remain a member of this association. Each member is entitled to resign from membership upon prior written notice to the administrative board.
c) The Administrative Board may decide to terminate the membership of any member who has violated the terms and conditions of this chapter, or who has not fulfilled the duties and responsibilities assigned by the Association, or who has failed to pay the membership dues for at least two years, or whose membership is revoked by the Ethics committee due to a just cause. Members whose membership has been terminated are required to pay their outstanding membership dues.

 

TERMINATION OF MEMBERSHIP AND APPEAL
Article 7:

The member whose membership has been terminated may file an appeal to the general assembly within 7 days following the termination notice. The appeal will be reviewed and resolved at the first general assembly taking into consideration the report issued by the Ethics committee. Until the appeal has been resolved, the rights and responsibilities of the member shall remain. If the appeal is not filed in the designated timeframe or is rejected by the general assembly, the administrative board will delete the membership record of the member. The general assembly will decide whether an individual whose membership was terminated may be accepted again to membership.

 

THE ORGANS/OFFICES OF THE ASSOCIATION
Article 8:

The organs of the Association are as follows:

a) General Assembly
b) Administrative Board
c) Auditing Committee
d) Ethics Committee

 

The Association may appoint other organs. The functions of these offices may not overlap with the functions of the general assembly or the auditing committee.

 

 

 

GENERAL ASSEMBLY MEETINGS
Article 9:

The general assembly is composed of one representative elected for each 5 member by the branch administrative committees, branch directors, and current members of the central administrative and auditing committees.

a) The ordinary general assembly/plenary meeting is held in April every two years. The administrative committee will call/announce the general assembly meeting.
b) If required by the administrative or the auditing committee or if requested by at least one fifth of the members in written form, an extraordinary meeting will be held.
c) If the management fails to call a general assembly meeting upon request of the auditing committee or at least one fifth of the members within one month, the auditing committee or one of the members requesting a meeting may apply to the regional justice of peace, which will appoint a commission consisting of three members to announce a general assembly meeting.

 

NOTICE OF MEETING
Article 10:

The Administrative Committee will set up a list of members who are entitled to participate in the general assembly according to the Chapter of the Association. The place, date, and time of the meeting will be announced in a local newspaper to all members who will participate in the general assembly. This announcement will also include the date of a second meeting which will be held in case the first meeting is adjourned in case the required quorum is not obtained. The time period between the original and second meeting must be at least one week.
A letter that identifies the place, date, and time of the general assembly together with a list of participants is sent to the highest local civilian authority at least fifteen days prior to meeting date.
If the meeting is adjourned for any other reason, the new date, time, and location of the meeting must be announced in the same newspaper specifying the reason of the deferment. The second meeting must be held latest in two month following the original date. The members are invited to the second meeting following the same process, and the highest civilian authority is notified following the process described in paragraph 2.
The general assembly meeting may not be adjourned more than once.

 

PLACE OF MEETING
Article 11:

The general assembly meetings are held in the head-office of the Association, if not specified otherwise in the Charter.

 

QUORUM FOR THE MEETING
Article 12:

According to this Chapter, the quorum for the general assembly meeting is the vast majority of members entitled to vote. For chapter changes and dissolution of the Association, attendance of two-third of members is required; if the required majority is not achieved, the meeting will be adjourned. No member majority is required for the second meeting. The number of members attending this meeting, however, may not be less than two-times the number of members in the administrative and auditing committees. The general assembly meeting may only be adjourned once.

 

FORMAT OF THE MEETING
Article 13:

The general assembly meeting is held at the location and date/time reported to the highest local civilian authority. Members who will attend the general assembly meeting will enter the meeting room after signing off their names on the list prepared by the general assembly. If the required quorum is achieved, this will be recorded in a protocol and the session is opened either by the Chairman/President or a Board member appointed by the Chairman. Non-attendance of the government commissioner does not require adjournment of the meeting. After the opening, a chair, sufficient number of co-chairs and a scribe is elected.
The Chairman of the Board will moderate the meeting. The scribe is responsible for the records and will co-sign with the Chairman. At the end of the meeting, all records and documents are submitted to the general assembly.

 

MEETING AGENDA
Article 14:

Only agenda items will be discussed during general assembly meeting. If requested by at least one-tenth of the attending members, however, a new item will be included in the agenda.

 

DUTIES AND RESPONSIBILITIES OF THE GENERAL ASSEMBLY
Article 15:

a. Appointing the organs of the Association,
b. Amendment and revisions to the Association Chapter,
c. Reviewing the reports of the administrative and auditing committees, release of the administrative committee,
d. Reviewing the budget drafted by the administrative board, and making the necessary revisions as needed,
e. Authorizing the Administrative Committee to procure or sell immovable property,
f. Entering and terminating memberships to related federations,
g. Participating in international activities, entering and terminating membership to international societies and organizations,
h. To resolve on the mission and activities of the Association and to make the necessary interventions to be accepted as a non-governmental organization for public benefit,
i. To resolve on opening and closing branch offices,
j. Dissolving the Association,
k. has the final decision to start and terminate membership to the Association; it is responsible for functions not delegated to the organs of the Association. Supervises other organs and may terminate their offices for justified reasons.
l. To be responsible for other functions that are specified in the by-laws or delegated by the general assembly.

 

DUTIES AND RESPONSIBILITIES OF THE ADMINISTRATIVE COMMITTEE
Article 16:

The General Assembly will secretly vote to elect 9 regular and 9 alternate members to the offices of the President, assistant President and 7 board members for a term of two years (in principle, two members should be pulmonologists, two radiation oncologists, two medical oncologists and one from another sub-specialty). If the office of a regular member is vacated, one of the alternate members will be appointed to the Office. The President will be elected from pulmonology, radiation oncology, thoracic surgery, medical oncology departments each for one term. Without the need for an election, the assistant President will automatically serve as the President elect.

 

The administrative committee has the following functions:

1- To represent the Association or to delegate sufficient number of members for this purpose,
2- The general assembly may authorize opening of branch offices at different locations. For this purpose, the administrative committee will authorize a founder's board composed of at least three members, which in turn will make an application to the highest local civilian authority and submit the required documents.
3- To make the necessary transactions related to income and expenditures of the Association, to prepare the budget for the next term and submit to the general assembly for approval,
4- To fulfill other functions and use the authority assigned by the Association's Chapter and applicable legislation,
5- The administrative committee is the management and representation organ of the Association; it will carry out this function according to applicable law and our Chapter. A board member or a third party may be appointed to represent the Association.

 

NON-COMPLETION OF THE ADMINISTRATIVE BOARD WITH ALTERNATE MEMBERS
Article 17:

If the total number of board members is less than half of the regular member number after the empty positions have been substituted by alternate members, the existing board members or the auditing committee will call a general assembly meeting within one month. If no such call is made, one-fifth of the members may apply to the local court of piece. The court will appoint five people elected from members of the Association to call a general assembly meeting within one month.

 

COMPOSITION AND FUNCTIONS OF THE AUDITING COMMITTEE
Article 18:

The auditing committee consists of 5 regular and 5 alternate members elected by the general assembly by secret voting. In principle, the auditing committee members should represent each discipline/specialty. The committee is responsible for auditing the Association based on terms and conditions specified in the Chapter latest every six month and report the audit findings to the administrative committee as well as during the general assembly meeting.

 

HONORARY BOARD
Article 19:

The general assembly will elect five regular and five alternate members for a term of two years. In order to qualify for membership to the honorary board, candidates need to have at least 15 years of professional experience in one of the four main specialties or be older than 45 years and occupy an active position as a physician or administrator. This board is responsible for taking any measure to maintain the professional ethics, to recommend termination of membership if needed, and to fulfill the duties assigned by the Chapter.

 

REPORTING OF ORGAN MEMBERS TO THE AUTHORITY
Article 20:

In seven days following the general assembly elections, the board member will report the names, fathers' names, dates and places of birth, occupation, and places of residence of true and alternate members of the administrative and auditing committees as well as other organs of the Association to the highest civilian authority at the location of the head-office in written form.

 

OPENING OF BRANCH OFFICES
Article 21:

The Association is entitled to open branch offices at different locations according to terms and conditions of this Chapter. At least three qualified members authorized by the administrative committee will apply to the highest civilian authority at the site of the planned branch office in written form. This letter will include the name, father's name, date and place of birth, occupation or skill, place of residence and nationality as well as the address of the new branch office and two copies of the Association Chapter and letter of authorization will be attached. The founders of the branch office are required to be living in the same region as the branch office for at least six months. The new branch office will report to the central administrative committee.

 

ORGANS OF THE BRANCH OFFICES
Article 22:

Branch General Assembly,
Branch Administrative Committee,
Branch Auditing Committee or auditor.

 

TERMS AND CONDITIONS APPLICABLE TO BRANCH OFFICES
Article 23:

Terms and conditions of the Turkish Civil Code and Associations Act No 2908 as well as this Chapter shall apply to the branch offices of the Association. However;

1- The announcement of the general assembly meeting of the branch office may be made using newspaper as well as local communication channels.
2- The general assembly of the branch office must be completed at least fifteen days before the central general assembly meeting.
3- The branch general assembly will elect representatives for the central general assembly. The number of representatives will be equal to one for each five registered members (it is preferable that the representatives are elected out of founding members from each main discipline).
4- The duties and responsibilities of the branch office organs correspond to the duties and responsibilities of the central administrative committee and auditing committee.

 

INCOME OF THE ASSOCIATION
Article 24:

1- The membership dues are TL 20.000.000,- at initial registration and TL 500.000,- per month and TL 6.000.000,- per year. The membership due is determined at each general assembly meeting. If necessary, the administrative committee may be authorized to act on behalf of the general assembly).
2- Income generated from publications of the Association, lotteries, promenades, balls, entertainment activities, scientific congresses, courses, seminars, and social/cultural activities,
3- 5% of the income generated by branch offices,
4- Income generated from assets,
5- Funds that are raised according to applicable laws and regulations as well as donations and charities,
6- Companies and business enterprises and partnerships and foundations that are incorporated in order to generate income to fulfill the missions of the Association; income generated from charity funds created according to Associations Code No 2908,
7- The Association may receive assistance and support from real and legal entities in foreign countries as specified in the paragraph of article 60 of the Associations Code No 2908.

 

Article 25:
The sources of income of the branch offices are as follows;

1- Membership dues
2- Income generated from balls, events, meetings, courses and other social and scientific activities organized by the branch office,
3- Charities and donations,

 

BOOKS AND RECORDS
Article 26:

Any books, accounting records, financial situation and activity reports are subject to the Procedural Code which is published in the Official Gazette issue No 25070 on 05.04.2003 . The required documentation is as follows:
A- For Associations that are subject to organizational accounting code:

1- Membership log, 2- minutes book, 3-organizational accounting book, 4-inventory register
B- For Associations that are subject to balance sheet requirements:
1- Membership log, 2-minutes book, 3-day book, 4-ledger, 5-inventory register.

The concerned books and records need to be authenticated by the Notary Public.

 

INCOME AND EXPENDITURE PROCEDURES
Article 27:

Money is collected against receipts and expenditures are made with vouchers. All records must be kept for at least five years with special terms and conditions of applicable laws and regulations reserved. The receipt that is issued for collection purposes is printed by the Ministry of Finance. The relevant regulations of the Ministry of Finance govern the format, printing, delivery to the Associations, supervision of use and pertaining dues and fees of the Associations receipts. The receipt will contain the open identity and signature of the person who made the payment or donation. If the Ministry of Finance can not provide the receipts within 30 days following the written request, the Association is entitled to get the receipt printed using its own means. Donations and membership dues may be collected after the receipts have been approved by the highest local civilian authority. The highest civilian authority will issue a protocol containing a list of these receipts for approval purposes. These special receipts may no longer be used after the Ministry of Finance has provided the official receipts. The individual(-s= entitled to collect the membership dues will be appointed by the administrative committee. The appointment decision is authenticated by the highest local civilian authority. The Association may not publish bulletins, journals and other types of publications to collect money or charity. Individuals who are entitled to collect money on behalf of the Association are required to deposit or transfer the collected money to the bank account of the Association within thirty days. According to article 154 of the Civil Service Code No 657, the amount that corresponds to multiplication of the income coefficient, which is used to transform the numbers in the indicating chart to monthly amounts and which is determined based on the general budget regulations with 1000 (one thousand) A533; needs to be deposited or transferred to the bank account of the Association without waiting for the thirty days period to expire. Signatures of at least two authorized individuals are required to withdraw money from the bank account of the Association.

 

Article 28:

The head-office share that is allocated by the branch office is transferred to the bank account of the Association head-office until the end of December of each year. Representatives of the branch offices that fail to transfer the head-office shares for two annual terms are not allowed to participate in the general assembly meetings.

 

CHAPTER AMENDMENTS
Article 29:

The general assembly may resolve to amend and revise this Chapter. Although only agenda items are discussed at general assembly meetings, any items requested by at least one-tenth of the quorum must be included in the agenda.
Resolutions of the general assembly are taken by vast majority votes except for resolutions regarding Chapter amendments/revisions and dissolution of the Association, which require the votes of at least two-third of the participating members.
Requirements related to registration and announcement of Chapter revisions correspond to those at the establishment of the Association.

 

DISSOLUTION OF THE ASSOCIATION
Article 30:

General Assembly shall agree on dissolution of the Association at any time. According to this Chapter, at least two third of members holding the right to participate at the general assembly must be present at the meeting for the dissolution of the Assembly. In case the majority is not obtained, a second meeting call is made following the regular process. The dissolution may be discussed at the second meeting regardless of the number of participants. Dissolution decision requires the votes from two third of the participating members. Executive board sends a written notice of dissolution to the highest civilian authority within five days. After a case is brought to court for dissolution of an association, dissolution decision of the general assembly will not interfere with the litigation or revoke the consequences of the court decree. Decisions of general assembly are taken by the absolute majority of participating members. In so far, decisions related to amendments in this chapter and dissolution of the association can only be taken by the two third majority of participants. In case of dissolution, a settlement group of three people is authorized for this duty. All the assets of the association are transferred to the Turkish Association for Cancer Research and Control.

 

REVOCATION OF THE GENERAL ASSEMBLY DECISIONS

Article 31:

If any participating member of the meeting disagrees with the decisions of General Assembly taken inconsistently with the applicable law or this Chapter, he/she may apply to the competent court for the revocation of the decision within one month after he is notified about the decision or latest within three months after the decision becomes effective. A court appeal may only be made if all internal means of appeal have been exhausted.


UNDEFINED PROVISIONS
Article 32:

Provisions of the Associations Code No 2908 and Turkish Civil Code No 4721 shall be applied for conditions which are not defined under this Chapter.
Supplementary Article 1: According to Art.65 of Associations Code No 2908, an application will be submitted to Ministerial Cabinet to approve the change of name of the Association to the “Turkish Association for Lung Cancer” by adding the word “Turkish”.
Supplementary Article 2: An interim Executive Board is authorized to fulfill all functions of the Association defined in this Chapter.
Supplementary Article 3: The initially appointed President of Association may be reelected as the Chairman of Executive Board at the first election; he/she may serve as board member in the following terms.
Supplementary Article 4: Names and functions of the interim/temporary executive board are given below:

  1. Atilla Akkoçlu - Chairman
  2. Ufuk Yılmaz - Secretary
  3. Erdem Göker - Deputy Chairman
  4. Serdar Özkök - Financial Sec.
  5. Ufuk Çağırıcı - Member
  6. Can Öztürk - Member
  7. Fadıl Akyol - Member
  8. Semih Halezaroğlu - Member
  9. Tülin Aysan - Member
  10. Mehmet Alakavuklar - Alternate member
  11. Committees

 




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